Asset Manager (109 views)

Milwaukie, OR
May 2, 2021 2021-07-01
Job Description

Position: Asset Manager 
Status: Exempt, Full-time Regular
Reports to: Chief Operating Officer, Director- Asset Management
 
 
Position Summary: The Asset Manager performs a variety of complex tasks to ensure the successful performance of Northwest Housing Alternatives’ portfolio of affordable rental housing. This position oversees and manages the economic, financial, physical, and compliance needs of NHA sponsored assets. Additionally, this position provides the technical oversight and leads in the majority of analysis to ensure assets’ long-term economic viability and physical longevity. In addition, NHA is committed to becoming an anti-racist organization and routinely employs an equity lens in its decision-making process.  This position plays a crucial role ensuring NHA assets promotes diversity, equity, and inclusion for residents and the local community.
 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to:
 
 Financial Analysis & Risk Management

  • Review monthly reports for each property; analyze performance against annual budget; review utility consumption outliers; recommend and initiate operational changes in order to meet performance projections. 
  • Oversee property budget process, OHCS rent increases, Section 8 rent increases and contract renewals, vendor contracts, and other annual property management activities.
  • Review and edit property audited financial statements. Work with NHA’s finance team and other partners to ensure reporting is completed on time.
  • Monitor cash flow, including above and below the line fees to NHA and partners.
  • Develop asset management plans for units under development; interact with other NHA departments to determine proposed unit population, level of staffing required, space planning, market conditions, and financing obligations.
  • Analyze and develop a strategy for expiring Year 15 LIHTC deals. Work with stakeholders to secure necessary approvals for acquisition of Limited Partner’s interest in the project.
  • Create reports, performance dashboards and other materials for use by NHA board and staff, as well as outside stakeholders

Compliance and Contract Management 

  • Experience in public and private housing finance programs and related compliance requirements, including HUD, Section 8, PRAC 811/202, LIHTC, HOME, CDBG OAHTC and other programs.
  • Maintain effective relationships with contract property management companies to ensure performance of all aspects of the property management agreements.
  • Maintain relationships with funders, investors, and regulatory agencies.
  • Manage and interpret all property documents, including Limited Partnership agreements, loan documents, and regulatory agreements.
  • Ensure properties are complying with all applicable regulations governing rental unit development, operation, and maintenance.
  • Attend training for updates to laws, policies, and procedures.

Physical Needs and Capital Project Management  

  • With assistance from 3rd party specialists, conduct site inspections to assess the property’s physical condition and the effectiveness of maintenance activities; review curb appeal; ensure properties are well maintained and meet NHA standards. 
  • Plan and supervise implementation of capital needs assessments, capital projects, including working with onsite maintenance staff, or outside contractors. 
  • Oversee reserve transfer requests and long-term replacement reserve analysis.  
  • Conduct analysis of capital needs in the context of useful life, replacement costs, liquidable assets, and cashflow.  

Essential Knowledge, Skills, and Abilities
 

  • Bachelor’s degree in Business Administration, Management, Real-Estate, or related field.  Alternative education and experience qualifications welcome.
  • Four years of experience in asset management, real estate development or related field.
  • Alternative education and experience qualifications welcome.
  • Knowledge and understanding of the issues surrounding access, equity, diversity, inclusion, implicit bias, and institutional racism.
  • Knowledge of operations, services, and activities of a comprehensive housing asset management program.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Ability to interact professionally with co-workers, clients, outside agencies and board members, and ability to lead a team or project when needed. 
  • Knowledge and experience in conflict resolution techniques and best practices.
  • Advanced skills in Excel, Outlook, and Office 365 platform. Exposure to property or asset management software.
  • Extremely self-motivated and able to plan and execute goals independently.
  • Positive attitude and team focused energies.
  • The successful candidate must pass a required background check. 
  • Valid driver’s license, good driving record and own reliable transportation with current insurance. Frequent travel within the Portland-Metro area can be expected.
  • Demonstrated deep commitment to social and community service.

 
Preferred qualifications, Knowledge, Skills and Abilities
 

  • Asset Management Specialist (AMS) or Certified Housing Asset Manager (CHAM) Certification preferred from Neighborworks Training Institute
  • Certified Property Manager (CPM) from the Institute of Real Estate Management
  • Program and/or project management experience that supports the ability to manage multiple concurrent projects and drive them to completion.

Compliance and Contract Management