Facilities & Maintenance Manager (246 views)

Annapolis, MD
May 17, 2019 2019-07-16
Job Description

Essential Duties and Responsibilities

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

  • Manages the work of maintenance staff and temporary employees, including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, assisting in selecting new employees, training, acting on employee problems, and recommending and implementing discipline.
  • Plans, organizes, and manages maintenance work for the Authority. Ensures maintenance work is compliant with HACA standards as well as Local, State, UPCS and REAC inspection requirements.
  • Ensures that inspections are conducted on all HACA properties, building systems and that preventive maintenance checks are completed as required.
  • Develops and delivers training programs for maintenance employees; maintains existing training programs.
  • Manages departmental operations, including receiving and creating work orders, prioritizing work, and assigning work to subordinate mechanics and other personnel. Requisitions special materials as necessary.
  • Assists in development of budgets for Capital Grants Program and other modernization programs; assists in planning and development of the departmental budget; prepares cost estimates as required.
  • Establishes realistic goals and timetables for various programs, projects, and areas of responsibility; monitors goal attainment; and identifies and resolves problems.
  • Maintains records and files and completes and processes paperwork; prepares required documentation; estimates costs using work orders, check-off sheets, report requisitions, catalogues, and other reports; follows departmental and HUD guidelines in order to document maintenance work. Submits reports to supervisors as required.
  • Answers questions and assists maintenance crews when technical problems arise; inspects finished work; maintains records as required, including completed work orders and job logs. Conducts spot checks of completed work orders.
  • Monitors and enforces all safety regulations within maintenance environment. Ensures personnel are kept fully informed of all applicable safety procedures; operating procedures; and HUD, OSHA, and other relevant policies and regulations.
  • Plans and schedules daily work assignments for renovations of occupied and vacant units; oversees the operation of the stockroom that supplies materials to Authority developments.
  • Monitors all projects to ensure compliance with established laws, codes, ordinances, regulations, policies, and procedures.
  • Monitors and reviews daily work assignments of employees and contractors. Reviews completed projects and contractor work for accuracy, completeness, and compliance with established contracts, standards, and specifications.
  • Ensures that vacant units are turned and made ready within the timeframe established by the Authority and reports this information to necessary personnel.
  • Conducts inspections of occupied and vacated housing units to identify needs as required, usually as a result of a tenant request or work order.
  • Prepares a variety of narrative and statistical records, reports, and files related to projects, contractors, plans, and special activities.
  • Coordinates maintenance activities and evaluates progress related to the Capital Fund Program (CFP) and Physical Conditions Assessment (PCA) schedules.
  • Ensures that all HACA grounds and facilities are properly maintained.
  • Coordinates technical staff to address emergency situations including leaking/broken gas, sewer, or water lines, etc.
  • Obtains estimates and implements repairs to fire-damaged units.
  • Maintains files of technical manuals and operating instructions for maintenance equipment.
  • Valid Driver’s License is required
  • Be available to be On-Call
  • Performs other related duties as assigned.

Job Competencies

  • Knowledge of the general operations and procedures of maintenance operations; the practices and procedures employed in AHA maintenance operations and administration; and current trends and developments in the field of construction, maintenance operations, and administration.
  • Knowledge of the objectives, programs, budgetary needs, and organizational structure of the AHA.
  • Demonstrated knowledge of the proper use of maintenance tools, including the proper operation of heavy equipment.
  • Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the AHA, HUD, OSHA, the Davis-Bacon Act, and other local, state, and federal Wage and Hour Laws.
  • Ability to orient other employees and to explain organizational policies, rules, regulations, and procedures.
  • Ability to assist in the hiring of new employees, evaluate performance of subordinates accurately and timely, correct deficiencies, and to guide and assign personnel.
  • Ability to establish, monitor, and achieve objectives through skillful delegation of duties.
  • Ability to prepare and read blueprints, design sketches and drawings.
  • Ability to inspect building maintenance and construction work for adherence to plans, specifications, and work orders.
  • Ability to estimate building and repair cost and to prepare specifications for new purchases for equipment and supplies.
  • Ability to work outside for long periods of time in all kinds of weather.

Starting Salary: $60,000/year

Education and/or Experience

High school diploma, GED, or vocational/technical training equivalent in building construction or related field and a minimum of ten (10) years of experience in building and grounds maintenance, including a minimum of three (3) years at a supervisory or management level. General Contractor License and construction project management preferred. An equivalent combination of education and experience may be considered. Must possess a valid driver’s license and be insurable under the Authority’s plan. Preference will be given to persons with local experience, demonstrated ties to the Annapolis affordable housing or public housing communities.

EEO Statement

The Housing Authority of the City of Annapolis ensures Equal Employment Opportunities for employees as required by federal and state orders and laws.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.  This job description is intended to accurately reflect the position activities and requirements.  However, management reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.