Facilities Manager (86 views)

Long Beach, CA
May 15, 2017
Job Description

General Summary:

As member of the management team, the Facilities Manager will oversee a wide variety of activities and provide overall management and direction to assure that the activities of the maintenance team are focused on providing a dignified living environment to restore and inspire hope of community residents.

Duties of the Manager will include organization, administration and leading a comprehensive program of maintenance and custodial services, delivered in an efficient and economical manner to provide a welcoming community that is clean, safe, and attractive. The Facilities Manager must have excellent leadership and organizational skills and the ability to select, develop, motivate people and deliver credible timely feedback.     The incumbent must have excellent integrity and initiative. Works with the Director, Property Management in development of annual budgets, sources vendors, approves contacts, and supports overall occupancy goals.   The Facilities Manager works as a member of the management team including, but not limited to, the President, the Executive Director, the Controller, Director, Property Management, Human Resources and others as required.

The essential duties and responsibilities below are not intended to be all-inclusive.

Essential Duties and Responsibilities:

Campus-Wide Comprehensive Maintenance and Janitorial Planning:  In concert with the Director, Property Management and other Senior Staff, develop annual maintenance plan that is both corrective and preventative assuring upkeep of all facilities, grounds, and equipment.  Provide an efficient work order system for repairs of facilities and equipment that assures all are completed in a timely, efficient fashion.  Provide periodic reports to Director, Property Management, attend meetings and provide updates.  Develop and implement quality processes and measurement tools.

Develop Ongoing Maintenance and Custodial Plan: The Facilities Manager will develop a detailed plan for each property that outlines tasks and expectations of custodial and maintenance employees, indicating daily/weekly/monthly tasks. Work with assigned property supervisors to implement schedules, quality and safety measures.   Assure unit turns are accomplished to support occupancy goals.

Budgeting: Develop annual budget, implement cost controls including but not limited to inventory of janitorial supplies, maintenance tools, supplies, equipment, uniforms, and PPE as required.  Provide significant budget variance statistics and supporting documentation to accounting personnel and Director, Property Management as required.



Contract Management:  Source and evaluate outside service vendors such as guard services, pest control, telecommunications, landscaping maintenance.  Receive competitive bidding, working with senior leadership, select services, review contacts, and approve payments in accordance with the contract terms, assuring best overall value.


Maintenance Staffing:   Participate in the selection and placement of staff, mentor staff, and provide counsel, plan staff annual goals and measures, and perform periodic written performance assessments.  Work with other team members including VP, Human Resources and Director, Property Management to implement organization personnel policies and procedures.

Community and Staff Safety: Conduct periodic inspection of all campus facilities, documenting any safety or habitability issues. Assure that all deficiencies are incorporated into appropriate work order schedule to assure cleanliness, attractiveness, safety and comfort for residents and staff. 


Implement overall facility access policy for keys, fobs, passcodes and other means of managing access.


 Assure that all maintenance is performed is compliant with appropriate electrical, plumbing and building codes, pulling permits as required.   The Manager is responsible for assuring that all maintenance activities support ADA requirements.

Work with Director, Property Management to assure overall campus safety. Work with the Vice President, Human Resources in implementing state mandated IPP and Cal-OSHA requirements.

Green Initiatives: Develop, implement, monitor, and evaluate energy conservation programs, making recommendations to reduce operating costs.   Oversee ongoing landscaping including plants and watering schedules to promote healthy environment while preserving resources. Provide direction for an effective waste disposal system including possible green recycling projects.


Required Knowledge, Skills and Abilities


Ability to design annual plans, work to and adjust plans are required.

Have excellent leadership and organization skills with the ability to motivate people and affect change when needed.

Show initiate, imagination, collaboration in providing excellent facilities services.

Must be able to relate to staff with different levels of skills and life experiences, collaboration   with other management and leadership in a constructive manner.

Ability to relate to resident clients delivering services that facilitate their well- being.

Exhibit integrity and the highest ethical standards in all relationships.

Knowledge of local building and safety codes, ADA requirements.

Good knowledge of facilities management technology as well as good Microsoft office suite. Willing to embrace technology to enhance work and reporting efficiencies.

Experienced in contract administration including competitive bidding, payment approvals.

Ability to select, mentor and evaluate support staff. Willingness to maintain open communication with staff and provide honest, timely feedback.

Ability to prepare and deliver engaging presentations requires excellent verbal skills, ability to clearly articulate complex concepts and ideas.

Thorough knowledge of facilities budgets and financial reporting.

Experienced in prioritizing and multitasking. Skilled in managing time, multiple demands, and competing priorities effectively to accomplish tasks.

Maintain flexibility with respect to work schedule and fill in coverage for other support staff, as required.

Ability to work some evenings, weekends, travel locally on relatively short notice.

Access to reliable transportation; frequent local travel around LA area expected.


Education and Experience:

 Minimum five to ten years hands on facilities engineering or maintenance experience.   Professional certifications and licenses in building maintenance and trades highly desired.

Physical Requirements:

 Frequent standing, walking, sitting, bending, lifting required.

Compensation and Benefits:

Competitive Salary with excellent employee benefits such as fully paid medical, dental, and vision for employee and family. Paid life insurance, LTD, LTC, retirement plan with match, paid time off, paid holidays, and many others.

Job Location:

Long Beach, California 90810, no relocation assistance provided.

For consideration, please send resumes with salary expectations to Fern Hendrickson, Vice President, and Human Resources via email or FAX to (310) 258-0714.