Albert Aizman
April 25, 2013

Formatting Your Cover Letter

When you are applying for employment, how you format your cover letter is important because that letter is how you are going to make the best impression on the employer.  If your letter isn’t easy to read, it can knock you out of contention for a job.

Cover Letter Contact Section

When you are writing a cover letter to mail the first section of your cover letter should include your contact information and your employers information. If you are emailing your cover letter, your contact information is included in the signature.


Your Name        Unknown

Your Address

Your City, State, Zip Code

Your Phone Number

Your Email Address



Employer Contact Information





City, State, Zip Code


Cover Letter Salutation

It is best to include the employer’s personal title and full name in the salutation (i.e. “Dear Mr. Timothy Miller”).  If you are unsure of who will be reading your cover letter, address the letter “Dear Hiring Manager.”

Cover Letter Body

The body of your cover letter is the section of the letter that tells the hiring manager what position you are applying for and why the employer should select you for an interview.

First Paragraph:

The first paragraph of your letter explains why you are writing. Include the position you are applying for and where you saw the listing. If you have any contacts or a person who referred your to the job include it here.

Middle Paragraphs:

This section should describe what you have to offer the employer. Make sure you understand the position and use similar wording to describe your skills and strengths.

Final Paragraph:

Finish your letter by thanking the employer for considering you for the position. Include information on how you will follow-up.

Cover Letter Signature

When you send a paper cover letter your signature just needs to include your first and last name.  If  you are sending an email cover letter include all of your contact information in the signature line.

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